How to Become a Notary in Virginia in 5 Easy Steps

Becoming a commissioned notary public in Virginia is a straightforward process that can open doors to a flexible and rewarding career. If you’re ready to get started, here’s a simple 5-step guide to help you become a Virginia notary and launch your business with confidence.

Step 1: Apply for Your Notary Commission Online

Begin by completing the notary application through the Virginia Secretary of State’s website. The application fee is $45. Virginia conducts a background check as part of the process, and applicants with felony convictions must have their rights restored to qualify.

Once you complete the online application and pay the fee, print the application and the payment receipt. You must have your application notarized before submitting it. If you’re local, you can get it notarized at a courthouse, a UPS store, or by another mobile notary.

Mail the notarized application and payment receipt directly to the Secretary of State’s office. The approval process typically takes about two weeks.

Step 2: Pick Up Your Commission Certificate and Take the Oath

After approval, you’ll receive an email notification that your commission certificate is ready for pickup at the courthouse you specified on your application.

When you pick up your certificate, you’ll take an oath affirming that you will uphold the duties and laws governing Virginia notaries. Keep your commission certificate safe—Virginia does not issue duplicates, so make copies and store both physical and digital versions securely.

Step 3: Study Virginia Notary Law Thoroughly

It’s essential to understand the laws and responsibilities that come with being a Virginia notary. Read the Virginia Notary Handbook and study the Code of Virginia related to notarial acts.

Knowing what you can and cannot do legally will protect you from fines, loss of commission, or lawsuits. Many training courses are available that break down the law in simple terms to help you gain confidence before you start notarizing.

Step 4: Obtain Errors and Omissions Insurance

Errors and Omissions (E&O) insurance protects you in case of mistakes or claims related to your notary services. In Virginia, coverage amounts typically range from $25,000 to $100,000.

Starting with $25,000 coverage is common for new notaries, and you can increase it as your business grows or if companies you work with require higher coverage.

Step 5: Purchase Your Notary Supplies

Virginia law requires you to use a notary stamp for your official acts. While embossers are allowed, stamps are easier and more practical. It’s recommended to have two stamps, a notary journal to record your acts, black and blue pens, and a professional bag to keep your supplies organized.

Choose a reputable notary supply company to ensure your stamp meets Virginia’s legal requirements.

Bonus Step: Set Up Your Marketing Essentials

To build your business, establish these basic marketing tools:

• A professional phone number (your regular cell phone or a local second line)

• A professional email address (avoid unprofessional handles)

• Business cards printed through services like Vistaprint

• A simple website built on platforms like Weebly or Wix

• A Google Business Profile listing (free and essential for local searches)

If you provide mobile notary services, be sure to highlight that on your website and Google profile, and list the cities you serve.

Optional: Become a Virginia Electronic Notary (eNotary)

Virginia offers a separate commission for electronic notaries who perform remote online notarizations (RON). After obtaining your traditional notary commission, you can apply for the eNotary commission through a separate process and fee.

This option allows you to notarize documents remotely via audio-video technology, expanding your service capabilities.

Final Thoughts

By following these five steps, you’ll be well on your way to becoming a commissioned notary in Virginia. Take your time to learn the laws, get insured, and set up your business tools properly. With dedication and professionalism, your notary business can thrive.

Ready to take the next step? Explore comprehensive training, supplies, and marketing resources tailored for Virginia notaries at Notary2Notary.com. Start your notary journey today and build a successful business with confidence!